Senior IT Planning Analyst

Requisition ID # 145358 

Job Category: Accounting / Finance 

Job Level: Individual Contributor

Business Unit: Information Technology

Work Type: Hybrid

Job Location: Oakland

Department Summary

The Office of the CIO (OCIO) represents the cross-functional IT Management capabilities that enable running the business of IT. The OCIO focuses on supporting IT's operation model by ensuring a consistent, transparent, and efficient approach to the way the IT organization delivers value to its partners. The core of the OCIO consists of four areas essential to the long-term success of IT: Contract Management, Culture, Program Management Office, and Investment Management.

Position Summary

PG&E is seeking a highly motivated Senior IT Panning Analyst to manage a portfolio of technology contracts on behalf of the IT leadership. This position will be the main interface with vendors, internal stakeholders, and acts as PG&E’s representative for day-to-day contract management interactions. They will work with internal teams to implement enterprise company policies, risk engagement controls, invoice compliance reviews, goods receipts, and obtain leadership’s financial approvals for O&M contract services. This role is responsible to administer contract strategic reviews with leaders, Architects, IT Operations, and drives consensus, agreement, and validation for the O&M costs of contracts. Additional responsibilities include identifying opportunities to rationalize, right size contracts, discontinue non-critical services, and negotiate on behalf of PG&E. This position works with stakeholders including the Sourcing Dept to assist in developing a deep understanding of contract scope, cost, terms, and conditions.​ The IT Planning Analyst develops partnerships and coordinates with the IT PMO and IT leaders to capture incremental O&M costs from contracts at the time of purchase. ​

This position is hybrid, working from your remote office and your assigned work location based on business need. The assigned work location will be within the PG&E Service Territory.

PG&E is providing the hourly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job.  The actual hourly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. 

The hourly rate for this position ranges from $43.27 to $65.38. 

Job Responsibilities

• Assist with the daily contract operations and provide general IT business & planning support.
• Prepare reports through gathering, analyzing, and summarizing data and information; prepares presentation materials for management reports.
• Originates contracts in the PG&E procurement system, ARIBA and enter contract financial liabilities into the contract management ATRIUM tool.
• Assist in the initiation, conducting and coordinating of contract renewal analysis for IT operations, financial reviews; and analyzing multi-year contract to ensure that costs are planned in the most efficient manner.
• Maintain annual Operational Expense budgets utilizing proper accounting/budgeting controls, enter financial data into tracking system, and compile regular and ad-hoc financial status reports.
• Monitor Purchase Orders, review contract invoices, accruals, identify disparities, and resolve issues with the vendors.
• Analyzes actual spend and forecasting to determine if/when appropriate change controls and escalation reporting to leadership.
• Provides financial analysis on portfolio cost variances for plan vs. actual and can identify inappropriate charges by resources or vendors and makes appropriate corrections in SAP.
• Leads meetings and acts as a liaison among stakeholders to coordinate, document, and schedule changes to IT contracts.
• Capture, analyze and present data to managers and directors to aid in making business decisions.
• Effectively plans and control scope of work on contract renewals; integrates all aspects, tracks and ensures that contracts origination targets are on schedule and meets the required standard.
• Develops communications needed to summarize analysis and to discuss recommendations for IT management. This may take the form of dashboards, power point decks, or summarized emails.   
• Facilitates problems solving sessions and workshops with diverse set of business and technology team members.
• Proactively follows-up on issues and initiatives for senior leaders to ensure successful resolution and implementation.
• Works closely with leaders and other key stakeholders to ensure that key initiatives and activities are delivered in a timely and coordinated manner that is aligned with the goals of the organization.
• Works with the data management team to build new tools and assist with creation and migration of reports to Power BI.
• Experience with downloading and extracting data from SAP into meaningful business intelligence reports and dashboards.
• Works with IT and functional leadership to establish a variety of key business, financial and performance metrics.

Qualifications

Minimum:

• BA/BS in Computer Science, Business, or job-related discipline or equivalent experience
• 4 years of general business experience

Desired:

• Proficient in Microsoft Office, Visio, PowerPoint and expert level Excel skills
• Experience with structuring contract agreements
• Experience with basic financial modeling or data management
• Experience with presenting to leadership and developing power point slides
• Experience with Power BI a plus