Routine Hydro Clerk

Requisition ID # 160568 

Job Category: Power Generation; Administrative / Clerical 

Job Level: Individual Contributor

Business Unit: Operations - Other

Work Type: Onsite

Job Location: Pioneer

Department Overview

Power Generation operates and maintains PG&E's hydroelectric, fossil, solar generation and battery storage facilities, providing approximately 5,300 megawatts of generating capacity for our customers. Our nearly 900 coworkers are dedicated to delivering safe, reliable and cost-effective generation to California in an environmentally responsible manner. Our hydro facilities include 62 conventional hydro powerhouses, a pumped-storage facility, 98 reservoirs, 168 dams and more than 200 miles of canals and flumes, among other water conveyances. Natural gas-fired plants in operation are Humboldt Bay Generating Station in Eureka; Colusa Generating Station in Colusa County and Gateway Generating Station in Antioch. Several utility-scale solar generation plants also are operated and maintained, as well as PG&E’s successful entry into battery energy storage, our Elkhorn Battery facility at Moss Landing in Monterey County.

Position Summary

This is an International Brotherhood of Electrical Workers (IBEW) Local 1245 represented classification, which has over 100 years of experience representing employees at PG&E.  This job is subject to collective bargaining.

Performs routine clerical work requiring a basic knowledge of established Hydro Department office procedures and elementary accounting principles.

Typical Functions:

Place and retrieve files from up to 6ft above the ground, make copies, sort mail, fax information, operate forklift (loading and unloading of various material), maintain various office equipment, file correspondence, use computer, stapler, copier, fax, and various office machines, work in office and warehouse environment, maybe required to work with crews as needed, may be required to work at high altitudes, learn and use file system, order, receive, and stock material, make travel and meeting arrangements, input payroll (verify timecards and input into the payroll system, track and verify overtime sheets, follow direction by First Hydro or Senior Hydro Clerk, compile and review reports, maintain office files, and backup other hydro clerks as required.

PG&E is providing the hourly rate that the company in good faith believes it might pay for this position at the time of the job posting. This position is subject to collectively bargained hourly wage rates and increases. The starting wage rate for this position is $34.53 per hour.  This wage rate is specific to the locality of the job. The wage rate is based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, collective bargaining agreements, and internal equity.

Job Responsibilities

• Completes expense reports with supporting documentation; submits for approval and processing; handles lodging coordination
• Reviews time cards for accuracy and inputs into the payroll system and submits for approval. Keeps daily contact with crew foreman for the time. Distributes checks, completes change tags in the computer system.
• Orders materials and office supplies based on inventory and individual requests. Creates material Purchase Orders. Contacts vendor for pricing information.
• Reviews department operations and purchasing invoices for accuracy. Enters invoices into computer system for payment and submits requests and documentation to Accounts Payable department.
• Sorts and delivers interoffice mail
• Records safety-related information and training information.
• Files paperwork and employee files for the department.
• Provides administrative support to the department supervisor, including answering of phones, taking messages, scheduling meetings and preparing meeting agendas.
• Provides miscellaneous administrative support to employees which may include completing forms and applications, technical assistance, materials tracking, and training.

Qualifications

Minimum:

• Must possess a High School diploma, GED or equivalent work experience
• Must be at least 18 years of age
• Must possess a valid California Driver’s License on day 1 of employment 
• Ability to drive safely in all weather and road conditions
• Ability to work in all weather conditions
• Must be able to lift and carry a minimum of 75 pounds
• Ability to work extended hours, nights, weekends and holidays, and various work schedules
• Must be able to work with and/or around helicopters
• Must be able to wear company provided Personal Protective Equipment (PPE)

Desired:

• Live within 50 miles of headquarters
• Demonstrated experience operating a forklift
• Demonstrated experience with Excel, Word, PowerPoint, SAP, Adobe, concur, CATS  
• Relevant Hiring Hall experience
• Relevant PG&E Experience
• Understand and follow all safety/environmental rules, regulations and procedures
• Effectively communicate and interact with coworkers, contractors, vendors to complete work tasks
• Communicate and receive information over the phone and computer
• Follow instructions

Pre-Employment Testing

PG&E Employees: You must have qualified on all prerequisite tests prior to submitting an application, and all secondary tests prior to interviewing. For more information on prerequisite and secondary exams, including study guides, please visit the Pre-employment testing program website.

• Clerical Test Battery
• Typing Test-35WPM
• Work Orientation Inventory-Clerical