Administrative Clerk, Senior

Requisition ID # 167554 

Job Category: Administrative / Clerical 

Job Level: Individual Contributor

Business Unit: Engineering, Planning & Strategy

Work Type: Hybrid

Job Location: Oakland

Job Summary

Provides administrative and clerical support to one or more managers/supervisors, group and/or department staff. Typically performs most or all of the following responsibilities: meeting logistics, written and verbal communications, documentation and records management, maintaining office supplies, coordinating department training, backing up other admin teams, data entry, time reporting, employee on-boarding, purchasing, and special projects.

This position is hybrid, working from your remote office and your assigned work location 3 days a week based on business need.

PG&E is providing the salary range that can reasonably be expected for this position at the time of the job posting. This salary range is specific to the locality of the job. The actual salary paid to an individual will be based on multiple factors, including, but not limited to, internal equity, specific skills, education, licenses or certifications, experience, market value, and geographic location. The decision will be made on a case-by-case basis related to these factors. This job is also eligible to participate in PG&E’s discretionary incentive compensation programs.   

Pay Range display:

Bay Area – $68000 to $93,500 annually

Job Description

· Handles duties with minimal guidance or direction.

· Applies advanced understanding of the work within the group supported.

· Implements administrative process improvements and practices.

· Mentors other administrative staff

· Applies detailed but broad understanding of company operations and organizational procedures.

· Provides assistance in developing databases, spreadsheets or reports.

· Uses judgment and initiative to answer and direct internal and external inquiries.

· Coordinates room scheduling, meeting preparations (making copies, etc.), ordering catering and making travel arrangements.

· Assists with written and verbal communications. Manages phones. Accurately takes messages and communicates to manager/supervisor and/or team members.

· Updates documents, route incoming correspondence, maintains filing system.

· Orders and maintains an inventory of items required. Orders new equipment or schedules service/maintenance

· Manages/coordinates/tracks training requirements for work group.

· Provides back-up administrative/clerical support for other groups.

· Enters and maintains data into standard systems or into spreadsheets.

· Performs tasks in the payroll system to process time cards and troubleshoots inaccuracies or errors.

· Assists in the on-boarding process for newhires or transferring employees. May do additional HR processing as requested by supervisor using internal company applications.

· Prepares invoices, purchase orders and/or expense reports as required

· Coordinates and/or performs projects.

Qualifications

Minimum

· High school diploma or G.E.D.

· Minimum of three years of general office/administrative experience

Desired

· Advanced knowledge of MS Office including: Access, Outlook, Excel, PowerPoint and Word.

· Advanced knowledge of payroll systems (CATS)

· Advanced knowledge of other important business systems applicable to the position (SAP, MDS, etc.

· Advanced business understanding

· Advanced oral/written communication skill