Contract Management Analyst, Principal

Requisition ID # 162340 

Job Category: Legal 

Job Level: Manager/Principal

Business Unit: Information Technology

Work Type: Hybrid

Job Location: Oakland

Department Overview

The Office of the CIO (OCIO) represents the cross-functional IT Management capabilities that enable running the business of IT. The OCIO focuses on supporting IT's operation model by ensuring a consistent, transparent, and efficient approach to the way the IT organization delivers value to its partners. 

Position Summary

PG&E Office of the CIO is seeking a highly motivated Principal Contract Management Analyst (CMA) to manage a segment of O&M IT contracts. This candidate will work with internal teams to implement enterprise company policies, risk engagement controls, invoice compliance reviews, goods receipts, and obtain leadership’s financial approvals for O&M contract services.  The successful candidate will be responsible for the administration of contract reviews with subject matter experts, and drive consensus, resolutions, and validation regarding costs of contracts. Analyze market trends and industry best practices to identify cost-saving opportunities and optimize contract terms. Meet with executives, key stakeholders to determine affordability opportunities and work with business finance to confirm if correct accounting is being applied. Perform 1-year vs. 3-year vs. 5-year NPV pricing analysis. Additional responsibilities include identifying opportunities to rationalize, right size contracts and discontinue non-critical services. This position works with stakeholders including the sourcing department to assist in developing a deep understanding of contract scope, cost, terms, and conditions. The CMA develops partnerships and coordinates with the IT PMO and IT leaders to capture incremental O&M costs from contracts at the time of purchase. The principal CMA manages the entire contract lifecycle, from contract initiation through execution, amendment, and approval. Conduct regular contract reviews and performance evaluations to identify areas for improvement.  Monitor contract compliance, ensuring vendors adhere to agreed-upon terms and deliverables, addressing any potential breaches proactively. Collaborate closely with cross-functional teams across departments to understand procurement needs and translate them into effective contracts. Advise project managers and other stakeholders on contract interpretation, compliance, and potential risks

If you are passionate about contract management, data quality, solving problems, clearly articulating to audiences, and driving process improvement, this position is for you.

This position is hybrid, working from your remote office and the Oakland General Office (OGO)based on business needs.

PG&E is providing the salary range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual salary paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. 

Although we estimate the successful candidate hired into this role will be placed between the entry point and the middle of the range, the decision will be made on a case-by-case basis related to these factors.​ This job is also eligible to participate in PG&E’s discretionary incentive compensation programs. 

A reasonable salary range is:​

Bay Area Minimum: $128,000

Bay Area Maximum:$218,000   

Job Responsibilities

• Facilitate issue resolution for assigned contracts, including supporting or participating in formal dispute resolution as needed
• Maintain written and electronic contract documentation and records for all aspects of assigned contracts. Document contract information, contract development status, contract issues, commitments and contingencies related to assigned contracts in appropriate tracking tools, documents, databases, and systems
• Perform and report on cost analysis on assigned contracts for financial reporting purposes
• Identify cost optimization opportunities with contracts and provide savings to the organization
• Restructure existing agreements to deliver affordable outcomes to PG&E
• Act as thought leader and apply extensive unique subject matter expertise in the development of strategy
• Anticipate issues and develop innovative solutions
• Coach and mentor less experienced employees
• Develop and implement contract management policies, procedures, and best practices
• Stay abreast of legal and regulatory changes impacting contract management
• Work with senior management to support strategic planning and decision making
• Represent PG&E with counterparties and other external entities
• Support operations through clear and concise communications and reporting tools
• Take action to resolve all open items, manage communications, and perform administrative steps required at contract termination/expiration
• Proactive and willing to learn and take on different initiatives
• Able to manage multiple competing priorities with ease

Qualifications

Minimum:

• Bachelor Degree in Business Administration or job-related discipline or equivalent experience
• 8 years job-related experience

Desired:

• 15 years job-related experience
• Experience in creating purchase requisitions (Ariba, SAP or similar)
• Understanding of Financials and Budgeting/Forecasting
• Experience with SAP
• Experience with Excel pivot tables

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