Senior Director's Assistant

Requisition ID # 171995 

Job Category: Administrative / Clerical 

Job Level: Individual Contributor

Business Unit: Enterprise Transformation

Work Type: Hybrid

Job Location: Oakland

Department Overview

The Enterprise Transformation Office (ETO) leads PG&E’s next phase of companywide change, helping the company turn its bold 10-year True North Strategy into sustained performance with predictable outcomes. Building on a strong foundation established over the past five years, ETO orchestrates high‑value, enterprise‑wide initiatives by aligning shared teams, systems and priorities around a common direction and integrated roadmap.

The ETO Business Operations, Chief of Staff team is responsible for driving business performance, strategic planning, and providing support to the ETO organization. We utilize lean methodologies and tools to streamline processes, eliminate waste, and continuously improve our operations to deliver exceptional value to our customers. Our purpose is to keep our business partners informed and equipped for what’s ahead with a focus on delivering for our customers.

Position Summary

This is a unique role that will support 4-5 Senior Directors on the Enterprise Transformation team.

This position is hybrid, working from your remote office and Oakland, CA approximately 3 days per week, or more, based on business needs or company requirements.

Job Responsibilities

• Executive Support and Scheduling:
  • • Manage and prioritize complex calendars.
    • Coordinate recurring and ad hoc meetings, including logistics like booking conference rooms, AV setup for in-person and online meetings. 
    • Resolve scheduling conflicts by evaluating business priorities and collaborating across departments.
    • Prepare Office of EVP Look Ahead folder, meeting materials, back up in MS OneNote
    • Track Actions & Notes: Track action items using a follow-up system, tool or process, communicate and report on status.
    • Presentation & Document Preparation: Draft, edit, and finalize presentations, EVP speaker notes, reports, and meeting materials.
  • • Create, maintain email distribution lists
    • Intranet & Records Maintenance: Support content updates on intranet and SharePoint sites. Maintain organized filing systems and document storage protocols.
    • Office Management:  Submit building service requests, coordinate office space planning, oversee inventory and procurement of office supplies and equipment, including service scheduling and maintenance coordination.
  • Backup other Executive Assistants as required
  • Support Lean Operating Reviews: Maintain and update DOR Tracker, update metrics.
  • HR and Compliance Administration:
  • Handle time reporting, organization change requests, personnel change requests, rewards and recognition forms, organization chart updates.
  • Maintain emergency contact lists and ensure compliance with safety and training protocols. Monitor & track staff participation in required training. 
  • New employee Onboarding - Order LAN ID and assets for new hires. Handle all aspects of new employee onboarding.
  • Travel & Event Coordination: Manage end-to-end logistics for individual and group travel, conferences, and events. Arrange facilities, catering, and create detailed itineraries while ensuring compliance with corporate travel policies
  • Prepare Invoices, Purchase Orders, Expense Reports:
  • Invoice & Purchase Order Processing: Prepare and manage invoices, purchase orders, and requisitions in alignment with company protocols.
  • Expense Reporting: Assist with expense report preparation, ensure policy compliance, and reconcile P-Card/C-card statements.
  • Credit Card Administration: Oversee corporate card usage, including statement reconciliation and adherence to reporting standards.
  • Memberships & Subscriptions: Maintain records and renewals for professional memberships and subscriptions.
  • Payment Coordination: Process check and wire transfer requests, and manage invoice distribution and payment follow-ups.

• Software / Office Applications:

  • Working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Teams/sharepoint, Co-pilot
  • Knowledge with PG&E specific applications such as SRM, Concur, HR SAP, CATS, Visio

Qualifications

Minimum:

• High School or GED-General Educational Development-GED Diploma
• Administrative experience, 4 years

Desired:

• Bachelors Degree
• Experience in supporting director-level leader or above, 2 years
• Strong organizational and time management skills
• Proficiency in Microsoft Office and SAP systems
• Ability to work proactively, interdependently and anticipate needs
• Excellent communication and interpersonal skills
• Discretion and judgment in handling sensitive information

PG&E is providing the full hourly pay range for this position.  The actual amount paid to an individual will be based on multiple factors, including, but not limited to, internal equity,specific skills, education, licenses or certifications, experience, market value, and geographic location.  The range to reasonably expect will be between the minimum and midpoint listed below.  The final decision will be made on a case-by-case basis related to the factors above. This job is also eligible to participate in PG&E’s discretionary incentive compensation programs. 

Bay Area Min Hourly Rate: $45.67

Bay Area Mid-Point Hourly Rate: $57.21

Bay Area Max Hourly Rate: $68.75