Administrative Clerk

Requisition ID # 164109 

Job Category: Administrative / Clerical 

Job Level: Individual Contributor

Business Unit: Operations - Other

Work Type: Hybrid

Job Location: Stockton; Alameda; Alta; American Canyon; Angels Camp; Antioch; Auberry; Auburn; Avenal; Avila Beach; Bakersfield; Balch Camp; Bay Point; Bear Valley; Belden; Bellota; Belmont; Benicia; Berkeley; Brentwood; Brisbane; Buellton; Burney; Buttonwillow; Calistoga; Campbell; Canyon Dam; Canyondam; Capitola; Caruthers; Chico; Clearlake; Clovis; Coalinga; Colusa; Concord; Concord; Corcoran; Cottonwood; Cupertino; Daly City; Danville; Davis; Dinuba; Downieville; Dublin; Emeryville; Eureka; Fairfield; Folsom; Fort Bragg; Fortuna; Fremont; French Camp; Fresno; Fresno; Fulton; Garberville; Geyserville; Gilroy; Goodyear; Grass Valley; Guerneville; Half Moon Bay; Hayward; Hinkley; Hollister; Holt; Houston; Huron; Jackson; Kerman; King City; Lakeport; Lemoore; Lincoln; Linden; Livermore; Lodi; Loomis; Los Banos; Lower Lake; Madera; Magalia; Manteca; Manton; Mariposa; Martell; Marysville; Maxwell; Menlo Park; Merced; Meridian; Millbrae; Milpitas; Modesto; Monterey; Montgomery Creek; Morgan Hill; Morro Bay; Moss Landing; Mountain View; Napa; Needles; Newark; Newman; Novato; Oakdale; Oakhurst; Oakland; Oakley; Olema; Orinda; Orland; Oroville; Palo Alto; Palo Cedro; Paradise; Parkwood; Paso Robles; Petaluma; Pioneer; Pismo Beach; Pittsburg; Placerville; Pleasant Hill; Point Arena; Potter Valley; Quincy; Rancho Cordova; Red Bluff; Redding; Richmond; Ridgecrest; Rio Vista; Rocklin; Roseville; Round Mountain; Sacramento; Salida; Salinas; San Bruno; San Carlos; San Francisco; San Francisco; San Jose; San Luis Obispo; San Mateo; San Rafael; San Ramon; San Ramon; Sanger; Santa Cruz; Santa Maria; Santa Nella; Santa Rosa; Selma; Shaver Lake; Sonoma; Sonora; South San Francisco; Springville; Storrie; Taft; Tracy; Turlock; Twain; Ukiah; Vacaville; Vallejo; Walnut Creek; Wasco; Watsonville; West Sacramento; Wheatland; Whitmore; Willits; Willow Creek; Willows; Windsor; Winters; Woodland; Yuba City

Department Overview

The Safety and Infrastructure Protection Team (SIPT) serves under the Emergency Field Operations (EFO) – Wildfire, Emergency and Operations (WEO) organization and performs wildfire mitigation and prevention, asset protection, and emergency fire response to support PG&E’s stand that catastrophic wildfires shall stop.  The purpose of the SIPT organization is to safeguard PG&E coworkers, help prevent ignitions and protect PG&E’s infrastructure through hazard mitigation and emergency response. To accomplish this, the team performs a wide range of emergency response, wildfire mitigation, and routine work activities.

Position Summary

Provides administrative and clerical support to one or more managers/supervisors,    group and/or department staff. Typically performs most or all of the following responsibilities: meeting logistics, written and verbal communications, documentation and records management, maintaining office supplies, coordinating department training, maintaining training records, track training credentials for currency, backing up other admin teams, data entry, time reporting, employee on-boarding, purchasing, proficient in Microsoft Office skills, lodging arrangements, pay documents, and special projects.

• This position is hybrid, working from your remote office and your assigned work location based on business need. The assigned work location will be within the PG&E Service Territory.

PG&E is providing the hourly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job.  The actual hourly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. Although we estimate the successful candidate hired into this role will be placed towards the middle or entry point of the range, the decision will be made on a case-by-case basis related to these factors.​

The hourly rate for this position ranges from:

Bay Area Minimum: $27.88
Bay Area Maximum: $41.95

&/OR

California Minimum: 26.44
California Maximum: $39.42

This job is also eligible to participate in PG&E’s discretionary incentive compensation programs. 

Job Responsibilities

• Receives guidance and direction to carry out duties with limited review.
• Applies full understanding of the work within the group supported.
• Makes recommendations to administrative process improvements and practices.
• Partners with administrative team to ensure completion of job responsibilities.
• Performs diverse clerical or technical tasks requiring judgment and initiative, for example: Preparing moderately complex forms, reports, records, and/ or reference data using established formats.
• Composes routine correspondence. Compiles data for reports. Researches and answers technical inquiries.
• Coordinates room scheduling, meeting preparations (making copies, etc.), ordering catering and making travel arrangements.
• Assists with written and verbal communications. Manages phones. Accurately takes messages and communicates to manager/supervisor and/or team members.
• Updates documents, route incoming correspondence, maintains filing system.
• Orders and maintains an inventory of items required. Orders new equipment or schedules service/maintenance 
• Manages/coordinates/tracks training requirements for work group.
• Provides back-up administrative/clerical support for other groups.
• Enters and maintains data into standard systems or into spreadsheets.
• Performs tasks in the payroll system to process time cards and troubleshoots inaccuracies or errors.
• Assists in the on-boarding process for new-hires or transferring employees. May do additional HR processing as requested by supervisor using internal company applications.
• Prepares invoices, purchase orders and/or expense reports as required
• Coordinates and/or performs projects.

Qualifications

Minimum:

• High School or GED-General Educational Development-GED Diploma
• Administrative experience, 1 year
• Ability to travel up tp 50% of working time 

Desired:

• Working knowledge of MS Office including: Access, Outlook, Excel, PowerPoint and Word.
• Working knowledge of payroll systems
• Working knowledge of other important business systems applicable to the position (SAP, MDS, etc.)
• Good Time Management skills
• General business understanding
• Oral/written communication skills
  

Pre-Employment Testing

PG&E Employees: You must have qualified on all prerequisite tests prior to submitting an application, and all secondary tests prior to interviewing. For more information on prerequisite and secondary exams, including study guides, please visit the Pre-employment testing program website.

• Clerical Test Battery